NATO's General Membership and board meeting

Tuesday-Wednesday, September 15-16, 2009

Fairmont Newport Beach

Fairmont Newport Beach
4500 MacArthur Blvd. Newport Beach, CA 92660
www.fairmont.com/newportbeach

Schedule of Events
Registration Form

These are exciting times for the exhibition industry. We encourage you to participate in this important NATO gathering to receive the latest industry news and information and to take part in critical decisions that will shape the future of your association and industry.  Tuesday evening’s event will provide an excellent opportunity to connect with industry friends and to make new industry contacts.

To register, please complete and return the attached Registration Form to David Binet, Membership Services Coordinator in the NATO Office, 750 First Street, NE, #1130, Washington, DC  20002. Or, scan and email to db@natodc.com or FAX to 202.962.0370.

All rooms reservations must be received in the NATO Office by COB on Friday, August 14, 2009.  Hotel room requests received after the cut-off date will be accepted on a “space available” basis only.

Travel Information

Nearest Airport: John Wayne/Orange County Airport (SNA).  Super Shuttle service, taxi cabs, limousines and rental cars are available at the Airport, located less than one mile from the Fairmont Newport Beach.  See Transportation options posted on the airport website: www.ocair.com/GroundTransport/GTMap.htm

The following airlines service SNA: Alaska Airlines, American Airlines, Continental Airlines, Delta Air Lines, Frontier Airlines, Northwest Airlines, Southwest Airlines, United Airlines, US Airways, US Airways Express (Mesa), and Virgin America.

Alternate Airport: Los Angeles International Airport (LAX). Super Shuttle service, taxi cabs, limousines and rental cars are available at the Airport.  The Fairmont Newport Beach is approximately 42 miles south of LAX on Interstate 405.  See Transportation options posted on the airport website: www.los-angeles-lax.com/transportation.html

What You Need To Know Before Placing Your Room Reservation

In an effort to ensure that your reservations are processed accurately and completely, please read the following guidelines before completing the Hotel Accommodations section of the Registration Form.
               
Please do not contact the hotel directly to place your room reservations.  It is important that you use the registration form provided.  If you do contact the hotel, you may or may not receive the NATO rate.  More importantly, NATO cannot intervene on your behalf regarding anything to do with reservations if we did not place the reservation for you.  All reservation requests must be accompanied by credit card information for the first night’s deposit.  Cancellation of guaranteed reservations must be received 48 hours prior to arrival in order to avoid a charge equal to one night’s room and tax.  No-Shows will be charged the full room revenue equal to one night’s room and tax.  If you must cancel your room reservation, or make any changes to your existing reservation, please contact David Binet at the NATO office.  Please do NOT call the hotel.   NATO books your room through a special reservation process.  There is no guarantee, nor can we intervene, if you call the hotel yourself to make a change.  

Check-in time at Fairmont Newport Beach is 3:00 p.m.  The hotel will make reasonable efforts to accommodate early arrivals.  Hotel checkout is 12:00 p.m.  If you require a later checkout, contact the Front Desk. Again, the hotel will make every effort to accommodate your request, but cannot guarantee it. Should it be possible to extend a late check-out, a late departure charge may be applicable.